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Sometimes reports are requested with clear terms of reference and criteria, but mostly they are not. It's common for reports to be requested with only a vague idea given as to what is actually needed - commonly there is no written 'brief' or specification.

The writer then spends days agonizing over what the report should include and look like, how long it should be, whether to include recommendations, whether to attach detailed information, etc...

All this confusion is unnecessary and can be avoided by asking some simple questions.

Many people new to report-writing think that it's not the done thing to ask what the report should look like, often for fear of appearing unsure or incapable. But the fact is that before writing reports or business plans of any sort the writer should always first seek clarification of exactly what's required...

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